Q-Note: Veterans Affairs Supportive Housing (VASH) Vouchers

PIH Notice 2017-17 – Registration of Interest for HUD-VASH Vouchers is a new modified approach that HUD has taken to award housing choice vouchers (which can be used for either tenant based or project based) for the Veterans Affairs Supportive Housing program.  We want to ensure that you are aware of this change and have time to act upon the new process if you choose to notify HUD of your interest to receive and administer additional HUD-VASH vouchers.

The 2017 Appropriations Act provides for approximately 5,500 new HUD-VASH vouchers. This year HUD will award tenant-based HUD-VASH to self-identified, interested PHAs based on local need.   The process follows two steps:

  1. PHAs will respond to HUD with an email and a VA Letter of Support (Registration of Interest).
    • NO LATER THAN OCTOBER 31, 2107, PHAs will send an email to VASH2017@hud.gov identifying that they are interested in receiving HUD-VASH vouchers.
    • The subject line of the email should be “Registration of Interest” and include the PHA code (i.e. AL001).
    • The body of the email must identify which VAMC or CBOC the PHA will be partnering with.
    • PHAs must also attach a signed letter of support from their partnering VA facility.
    • The Letter of Support may be signed by the Director of the VA Medical Center or Veterans Integrated Service Network (VISN).
  2. Based on a need formula, registered PHAs that are selected will receive an invitation to apply for a specific number of HUD-VASH vouchers. This means that PHAs must respond to this Notice to be considered for a HUD-VASH award.

Download the Notice: PIH Notice 2017-17

Quadel is available for your questions and, if needed, to assist your programs in the future.  Email us at info@quadel.com

QualCheck System Update – March 2017

Attention All QualCheck Reviewers and Management Users:

Starting on Monday April 3rd, you will notice that QualCheck now has two new Public Housing resources: the Public Housing Interim Reexamination action type and the Public Housing Interim Overview Report. We developed new questions as well as connected relevant existing questions to be included in this action type and report.

These system updates are available to all current users of QualCheck’s Public Housing system. We are continuously aiming to improve QualCheck and we believe these additions will add value for our users. Please take a moment to familiarize yourself with the upcoming changes. As always, we welcome your feedback on these updates and look forward to working with each of you throughout 2017.

Download Complete Details

Learn More About QualCheck

QGuide: Summarizing Required Actions for the 2013 VAWA Reauthorization: Implementation in HUD Housing Programs

Ref: Docket No. FR–5720–F–03

The Final Rule:

The 2013 Reauthorization of VAWA provides stand-alone VAWA protections that apply to an expanded list of HUD housing programs beyond those identified in 2005 (Public Housing and Tenant Based Section 8). VAWA 2013 expands protections for victims of domestic violence, dating violence, sexual assault, and stalking by amending the definition of domestic violence to include violence committed by intimate partners of victims, and by providing that tenants cannot be denied assistance because an affiliated individual of theirs is or was a victim of domestic violence, dating violence, sexual assault, or stalking (collectively VAWA crimes).  Notice of Occupancy Rights under VAWA must be provided to Applicants and Tenants at: i) move-in/initial certification; ii) the next Annual Recertification for current tenants; iii) time of rejection for applicants; iv) time of notification of termination of assistance; and v) time of notification termination of tenancy.

Free Webinar: Register for our FREE VAWA Webinar on April 26, 2017 at 2PM ET.

The new law also expands remedies for victims of domestic violence, dating violence, sexual assault, and stalking by requiring covered housing providers to have emergency transfer plans, and providing that if housing providers allow for bifurcation of a lease, then tenants should have a reasonable time to establish eligibility for assistance under a VAWA-covered program or to find new housing when an assisted household has to be divided as a result of the violence or abuse covered by VAWA.

Supplemental Materials:

HUD has issued the following forms to assist and guide PHA’s to implement the new rule.  These forms may require customization and modification by each PHA.

HUD Form 5380 – Notice of Occupancy Rights under the Violence Against Women Act HUD Form 5382 – Certification of Domestic Violence, Dating Violence, Sexual Assault, or Stalking, and Alternate Documentation
HUD Form 5381 -Model Emergency Transfer Plan for Victims of Domestic Violence, Dating Violence,  Sexual Assault, or Stalking HUD Form 5383 – Emergency Transfer Request for Certain Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking

Timeline:

Compliance with the rule with respect to completing an emergency transfer plan and providing emergency transfers, and associated recordkeeping and reporting requirements, is required no later than June 14, 2017.

Implementation Strategies:

  1. Review your Tenant Selection Plan/ACOP/ Administrative Plan to ensure that VAWA policies are addressed:
    • Wait List, Eligibility and Admissions
    • Voucher Term and Extensions
    • Termination or Denial of Assistance/Tenancy Policy
    • Transfer / Moves
    • Record Keeping and Confidentiality
  2. Update Transfer Procedures
  3. Review Forms and letters to ensure that VAWA notice is provided for any action related to denial; termination; informal hearings; and reviews.
  4. Begin distributing the VAWA Notice and VAWA Certification Form with each Annual Recertification.
  5. Begin distributing the VAWA Notice and VAWA Certification Form with each Move-In or Initial Certification

Need More Help?  Quadel is available to review and update your PHA Plans & Admissions and Continued Occupancy Policy.
Call us at 866-640-1019 or email at info@quadel.com

QGuide: Summarizing HUD’s Instituting Smoke-Free Public Housing

Ref: [Docket No. FR 5597-F-03] RIN 2577-AC97

The Final Rule:

HUD’s final rule issued on December 5, 2016 requires that each PHA must implement a ‘‘smoke-free’’ policy banning the use of prohibited tobacco products in all public housing living units, indoor common areas in public housing, and in PHA administrative office buildings. The smoke-free policy must also extend to all outdoor areas up to 25 feet from the public housing and HUD-no-smoking.jpg.daijpg.380administrative office buildings.

Tobacco products are defined (by 24 CFR 965.653 (c)) as:

i) Items that involve the ignition and burning of tobacco leaves, such as (but not limited to) cigarettes, cigars, and pipes; and
ii) waterpipes (hookahs).

PHAs may, but are not required to, further restrict smoking to outdoor dedicated smoking areas outside the restricted areas, create additional restricted areas in which smoking is prohibited (e.g., near a playground), or, alternatively, make their entire grounds smoke-free.

Purpose: The smoke free environment is expected to improve indoor air quality in public housing; benefit the health of public housing residents, visitors, and PHA staff; reduce the risk of catastrophic fires; and lower overall maintenance costs.

Action Required: Amend Public Housing Plans (including the Admissions and Continued Occupancy Policy); Amend Public Housing Leases

Timeline: The new policy must be implemented no later than June 5, 2018. We recommend action as soon as possible. Suggested actions are as follows:

Implementation Strategies:

  • Engage Resident Council and/or Resident Advisory Board. Because the PHAs are required to document their smoke-free policies in their PHA plans, this policy will require resident engagement and public meetings. We suggest meeting with your Resident Council and/or Resident Advisory Board as soon as possible so that they may be aware of this new requirement.
    • Discuss options with Residents. For example, will there be designated smoking areas? Will each property have the same rules or will rules differ between properties?
  • Partner with organizations to assist with smoking cessation. Small PHAs unable to partner with as many outside organizations will have access to national smoking cessation resources such as 1–800–QUIT–NOW, a toll-free portal which routes callers to their state quitline, and community health centers for any smoking cessation needs.
  • Best practices. HUD’s Web page for Smoke-Free Housing Toolkits:
  • Update Public Housing Lease. The PHA must decide whether to have a new lease at the next annual re-examination or whether to pursue a lease amendment process.
  • Update Insurance. Small PHAs, like large PHAs, can request insurance premium allowances from their insurance providers after implementing smoke-free policies.

Need More Help?  Quadel is available to review and update your PHA Plans & Admissions and Continued Occupancy Policy.  Call us at 866-640-1019 or email at info@quadel.com